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Registration Forms

Special Event Request Form

Have an event in mind? Tell us about it!

This form is for public and special events such as community festivals, concerts, 5Ks, races, car shows, markets, fundraisers, recreational activities, and other events that invite or serve a public audience.

Planning a private event such as a birthday party, shower, family reunion, wedding, or private company gathering or other celebration that is not open to the public?  You do not need to complete this form. Visit our Rental Facilities page or contact our office and we'll be happy to help you find the right space.

Special Event Requests should be submitted at least 60 days before your proposed event date.

You don't need to have every detail figured out yet. Give us the information you have so far, and we'll contact you to talk more about your event, park availability, and next steps.

* indicates a required field

Contact Form

* indicates required field

Organizer Information

Your Name
Organization
Email
Phone Number
* Is the organization a non-profit? Is the organization a non-profit?
Yes
No

Tell Us About Your Event

Name of Event

What are you planning? Tell us about the purpose of your event, the activities you have in mind, and anything else that will help us get to know your event.

If your event supports a charitable organization or cause, you're welcome to tell us about that too, we'd love to hear.

What best Describes Your Event

If you already have an event website, registration page, or public event page, feel free to share it with us.

Website/Registration link

Date & Time

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clear
Set Up Time
Breakdown End Time

Where Would You Like to Hold Your Event?

Requested Park
What areas or facilities are you interested in using? (check all that apply) What areas or facilities are you interested in using? (check all that apply)
Lodge
Cabin/Barn
Grassy or Open Area
Shelter
Fishing Dock
Trails
Parking Area
Full Park Use
Other
Not Sure Yet

Food, Vendors & Alcohol

Are you planning on including any of the following? Are you planning on including any of the following?
Food Trucks
Catering
Food or Beverage Sales
Merchandise or Sales Vendors
Exhibitors or Information Booths
Alcohol Sales
Other
Not Sure Yet
None

If you know the names of your vendors or what they will be providing or selling share that information here. Dont Worry if your vendor list isn't finalized yet. We'll discuss vendor requirements with you as your event plans develop.

Vendor Names

Entertainment & Sound

Will you have any of the following: Will you have any of the following:
Acoustic Live Music ( No Electric)
Amplified Live Music (Plugged In)
DJ
Karaoke or Open Mic
Microphone or PA for Announcements
Other Amplified Sound
None
Anything you'd like us to know about your entertainment or sound setup?

Attendance Details

Larger crowds may require the event promoter to provide extra trash receptacles, dumpsters, hand washing stations, and portable restrooms. Please note: event organizers can not charge an entry fee into the parks.

* Will your event be open to the general public?* Will your event be open to the general public?*
Yes
No
How many people do you expect to attend?*
* Will attendees pay a registration, participation, admission, ticket, or other event fee? Will attendees pay a registration, participation, admission, ticket, or other event fee?
Yes
No
If yes, tell us a little about the fee. What is the cost, and what does the fee cover?

Event Setup

* Are you planning to use any of the following? Are you planning to use any of the following?
Tents or Canopies
Tables or Chairs
Stage or Performance Area
Inflatable or Recreational Equipment
Generators
Temporary Signs or Banners
Temporary Fencing or Barricades
Course Tape of Rope
Special Lighting
Other Equipment or Structures
None
Not Sure Yet
Tell us about any larger equipment, structures, or special setup you have planned.

Restrooms, Utilities & Event Services

Will your event need access to electricity? Will your event need access to electricity?
Yes
No
Not Sure
Do you anticipate needing additional portable restrooms or hand-washing stations? Do you anticipate needing additional portable restrooms or hand-washing stations?
Yes
No
Not Sure

Depending on event size and attendance, additonal restrooms, hand-washing stations, trash receptacles, or dumpsters may be required. We'll talk through those needs with you during event review process.

Parking

Do you anticipate any special parking, drop-off, traffic, shuttle, or transportation needs? Do you anticipate any special parking, drop-off, traffic, shuttle, or transportation needs?
Yes
No
Not Sure

Your Event Layout

As your plans develop, we'll work with you to review how you intend to use the park. Your event layout may eventually include things such as activity areas, vendors food trucks ents parking ntertainment areas restrooms entrances and exits and other event features. This is something that we can go over and discuss during the walk-through for your event.

Anything Else We Should Know?

What Happens Next?

Once you submit your request, a Park District staff member will review your event information and reach out to discuss availability, your event plans, and the next steps.

As part of the process, we'll schedule a meeting and site walk-through to learn more about how you plan to use the park and discuss any requirements specific to your event.

 

Submitting a Special Event Request does not reserve a park or confirm your event. Your event will be confirmed once the review process is complete and all required items have been received and approved.

 

Questions Before You Submit?

We're happy to help.

Clermont County Park District
513-732-2977
parkdistrict@clermontcountyohio.gov

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